Conferencing/Messaging Options
Videoconferencing
Videoconferencing is a great way of maintaining that face-to-face communication – while maintaining Social Distancing. As you are aware, Quo Vadis has techs supporting your businesses from Florida to Ontario. Many years ago, we recognized that simply relying on the telephone to communicate lacked some of the necessary elements to effectively communicate complex ideas or maintain engagement in group meetings. So, we started leveraging videoconferencing. We’ve tried different applications and have found that Zoom and Microsoft Teams provide a good solution. For those with an Office 365 subscription, you might find Teams very easy to implement since your team will already have an account and need only download and sign in (there are no additional fees). In our experience Zoom does provide a superior tool, but unless you upgrade beyond the free version, there are some limitations which may be too cumbersome. However, Zoom is very popular, and may be the better choice if you are looking to videoconference with individuals outside your team. At Quo Vadis we primarily use Zoom.
Instant Messaging
If your organization hasn’t already moved away from intra-organizational email, take this opportunity to start using a company instant messaging option. Once you do, you’ll never look back and when COVID19 is a memory your business will continue to reap the benefits of increased efficiency. Among other improvements, your team will better be able to identify and prioritize communication coming from other team members. At Quo Vadis, we rely heavily on Microsoft Teams for intra-organizational written communication. This is the same Teams product mentioned above in the Video Conferencing recommendations. It works on Windows, MacOS, iOS and Android, making it easier to reach team members on their preferred device. If you are a business which utilizes Office 365 and the Microsoft Office suite, the integration with Teams is natural and with little to no training required, your team will be quickly collaborating on company documentation.
