Email Encryption

In some industries, most users want and many users must send encrypted email. What does this mean?

The message must be delivered securely. This is accomplished if the message itself is encrypted, then sent normally, OR, the connection is encrypted and the email sent without encryption. I have been saying for over a year, “Within a very short time there will no longer be options for sending encrypted email – because all mail will be encrypted by default.”

Did you know that all iMessages sent from an iOS device are encrypted? And it’s no burden at all. (That’s why an SMS message on an iOS device shows up green instead of blue. The green ones are not encrypted.)

THREE CHOICES:

The most common option for our clients to send encrypted email is with CipherPost Pro. It provides an add-on to Outlook so you get a Send Secure button next to your Send button. You can also use their website to send/receive secure mail. This is sold on an individual user basis.

An easier albeit more expensive option is Echoworks. All email is sent through their smart host. Their mail server determines if a connection to the recipient’s server can be made securely. If so, the message is sent normally. If not, the recipient receives a link to a secure URL to read the message. Very, very easy. No extra steps. Every email is sent securely unless you put {noencrypt} in the Subject line. This is sold on a domain basis, not by user.

The newest player in this space is Microsoft with their Azure Rights Management offering. It’s inexpensive, works like Echoworx, and is sold on a user basis. Interested? Give us a call to learn about Microsoft Azure Rights Management or just to chat about email encryption.